• Homeowner Communication and Assistance. We act as a first stop point of communication for questions or issues with dues, access to community documents, submission of HOA forms, or speak with someone about a grievance. 
  
  
• Financial Governance / Bookkeeping. We provide reconciled Board Packets each month that contain financial statements (balance sheet, income statement, delinquency, prepaid dues, and more), bank statements, and copies of approved invoices. We also draft annual budgets for our Board Treasurers. 
  
  
• Technology. We provide a tenant portal to access HOA documents, events, and pay dues. We provide a workflow system that allows Board members to review and approve invoices from any phone or computer, and automatically track all approvals. We have access to artificial intelligence tools to help draft HOA notices or governing documents. 
  
  
• Risk Management. We offer an added layer of protection to protect associations from financial misconduct. Our payment workflow requires Board member approval prior to any payments made, even to ourselves. We also use financial technology controls such as Positive Pay (anti-fraud for checks) and Plaid (electronic payment verification) to protect our customers’ funds. 
  
  
•  Maintenance. We have a maintenance team capable of handling or subcontracting almost any project or repairs. 

• Board Meeting Coordination. We can distribute Board agendas, coordinate meeting notices and proxy mailings, publish minutes, and organize physical meeting spaces. 
  
  
• Homeowner Delinquency. We proactively notify our Boards when dues are suitably delinquent, and handle filing liens at no charge. We can also initiate and manage collections proceedings. 
  
  
• Vendor Management. We act as the point of contact for vendors (invoicing, payment status, contracting) and title companies (liens, settlement statements). We provide your vendors options for electronic payments or physical checks. We have working relationships with many of the large pool, landscaping, asphalt and painting firms in the Topeka area. 
  
  
• Treasury. Acting under the approval of the Board, we can handle investment management (ex: CDs) and asset management. 
  
  
• Records Retention, Compliance. We are well versed in the Kansas UCIOBOR Act and help Boards remain compliant, including electronic records retention. We handle 1099 filings, payroll and payroll taxes, and Kansas Secretary of State filings. 
  
  
• Subject Matter Expertise. We work with a variety of associations supporting condos, townhomes, and freestanding homes. We provide our Board members with advice and context around what issues other associations are encountering, and best practices to address issues. 

Our goal is simple - we want to be an amazing and trusted partner to our customers. To us, that means:

1. Building Trust: We strive to be the kind of business we would want to work with. We understand the level of trust our communities place in us and work hard to earn it every day. We know that means protecting your assets just as if they were our own, and leveraging our experience with other HOAs to we offer valuable feedback on project pricing, vendor performance, and negotiating more favorable terms for existing contracts.
   
   
2. Being Customer-Oriented: We want to provide exceptional service to every homeowner in the communities we serve. Our goal is for everyone to walk away from an interaction with Wheatland feeling they were treated fairly and with respect, and that the process was easier then they thought it would be. 
   
   
3. Simplifying HOA Management: We strive to make the administrative aspects of running an HOA as easy and painless as possible for our unpaid, volunteer board members. That allows them to focus their time on building vibrant and thriving communities, or just spend their time enjoying their lives outside of managing the HOA. 
   
   
4. Local Commitment: As a locally-owned business founded by life-long Topekans, we are deeply committed to serving and enhancing our community.